Finance and Sales Administrator

The Finance & Sales Administrator is principally responsible for supporting key functions in Sales and Finance as well as occasional support of Marketing activities.

Key Responsibilities:

  • Support Sales in various functions including lead assignment, proposal creation and generation of quotes to customers and partners
  • Create and release license keys to customers co-ordinating with Partners through the release process
  • Create and send invoices to client and partners
  • Track receivable accounts for on-time payment
  • Track payables to suppliers and partners
  • Maintain CRM accuracy with data clean up, and generate reports for sales and marketing
  • Complete contract processing and invoicing including updating the CRM with customer license details
  • Interest or experience to expand to other finance functions including payroll, receivable and payables
  • Support Marketing with administrative co-ordination of events and database communications.
  • Provide office administration (office supplies and maintenance service calls)
  • Coordinate travel arrangements (transportation and accommodation)
  • Support other areas as required

Qualifications:

  • Completed College or University education desirable
  • Working knowledge of Simply Accounting software or similar
  • Good working knowledge of Microsoft Office and ability to learn various software applications quickly
  • Administrative and customer relations experience desirable
  • Interest or experience in other finance functions including Payroll, receivable and payables
  • Some experience coordinating travel arrangements
  • Fluent in both English and French desirable
  • Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
  • Ability to respond effectively and professionally to changes in schedules and priorities
  • Ability to ensure consistent attention to details
  • Ability to work independently within a team environment
  • Ability to exercise discretion when dealing with sensitive information
  • A positive, supportive and professional attitude